> ## Documentation Index
> Fetch the complete documentation index at: https://docs.leapchange.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Sending survey invitations

> Distribute surveys to your stakeholders

Once your survey is ready, send it to stakeholders via email invitations or shareable links.

## Email invitations

### Selecting recipients

1. Open your survey
2. Click **Send Invitations**
3. Select stakeholders:
   * **Individual selection** - Pick specific stakeholders
   * **By group** - Select entire stakeholder groups
   * **By project** - All stakeholders in a project

### Customizing the invitation

Write a personalized message:

* **Subject line** - Email subject
* **Message body** - Introduction and context
* **Survey link** - Automatically included

### Scheduling

Send immediately or schedule for later:

* **Send now** - Deliver immediately
* **Schedule** - Pick date and time

## Survey links

### Unique stakeholder links

Each stakeholder receives a unique link that:

* Pre-identifies them (no login required)
* Tracks their response status
* Links responses to their profile

### Anonymous links

For truly anonymous feedback:

1. Go to survey settings
2. Enable **Anonymous mode**
3. Share the generic survey URL
4. Responses won't be linked to identities

## Managing invitations

### Tracking status

View invitation status in the survey dashboard:

| Status        | Meaning              |
| ------------- | -------------------- |
| **Sent**      | Invitation delivered |
| **Opened**    | Email was opened     |
| **Started**   | Survey was accessed  |
| **Completed** | Response submitted   |

### Sending reminders

For stakeholders who haven't responded:

1. Go to the survey's **Responses** tab
2. Filter by **Not completed**
3. Click **Send Reminder**
4. Customize the reminder message

<Tip>
  Wait at least 3-5 days before sending reminders. Multiple reminders within a short period can reduce response rates.
</Tip>

## Response rate optimization

<AccordionGroup>
  <Accordion title="Keep surveys short">
    Quick surveys have higher completion rates. Save comprehensive surveys for formal assessments.
  </Accordion>

  <Accordion title="Explain the purpose">
    Tell stakeholders why their feedback matters and how it will be used.
  </Accordion>

  <Accordion title="Set expectations">
    Include estimated completion time in your invitation.
  </Accordion>

  <Accordion title="Send at optimal times">
    Mid-week, mid-morning typically has the best response rates.
  </Accordion>
</AccordionGroup>